Office Manager in Nigeria (Lagos)

Job Description

Skin101 Clinics Limited is seeking an experienced Office Manager to join our dynamic Lagos team. As the heartbeat of our clinic, you’ll play a pivotal role in ensuring smooth operations and exceptional customer service.
As the Office Manager at Skin101 Lagos, you will be responsible for overseeing various aspects of clinic operations to ensure efficiency, accuracy, and exceptional customer service. Reporting directly to the clinic management, you will play a crucial role in managing procurement, financial reconciliation, and hospitality services.
The ideal candidate must possess fanatic attention to detail with excellent organizational and interpersonal skills. This is an exciting opportunity to contribute to a positive and transformative experience for our clients.

Main Duties and Responsibilities:
Oversee and support all administrative duties in the office and ensure the office operates smoothly.
Maintain accurate records and ensure the confidentiality of sensitive information.
Generate and process purchase orders for necessary supplies, equipment, and aesthetic products.
Ensure that all procurement activities align with the established budgetary constraints.
Keep track of inventory levels for skincare products and office supplies.
Conduct quality assessments of received supplies and products to ensure they meet the clinic’s standards.
Generate regular reports on procurement costs and savings for management review.
Facilitate smooth communication and collaboration among team members.
Coordinate and oversee routine maintenance of the clinic’s facilities, including repairs and upgrades.
Supervise maintenance officers to ensure a safe and aesthetically pleasing environment.
Monitor and ensure compliance with all relevant regulations, including health and safety standards and licensing requirements.
File hard copies of tax remittances and attend to tax-related matters.
Lodgement of cash to the bank and P.O.S. reconciliation.
Ensure compliance with all clinic policies and procedures.
Address day-to-day challenges with a proactive and solution-oriented approach.

Required Skills and Qualification:
Bachelor’s degree in Business Administration, Accounting, or related field preferred.
Proven experience in office management roles, preferably in a healthcare or hospitality setting.
Fanatic attention to detail and problem-solving skills.
Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
Commitment to maintaining confidentiality and upholding ethical standards.
Excellent organizational and time management skills, and multitasking ability.
Strong interpersonal and communication skills.
Strong proficiency in accounting software and Microsoft Office suite.
Enthusiastic, personable, and able to create a welcoming atmosphere.
Ability to adapt to a fast-paced and dynamic environment.

Company Description:

The flagship SKIN101 CENTER is a full spectrum cosmetic medical and surgical facility with a medical spa, dermatology clinic, plastic surgery unit and training centres all under one roof. Our focus is diagnosing and treating cosmetic and non-cosmetic skin conditions in all ages and also improving and enhancing physical appearance. We understand that people want to look as good as they feel and feel as good as they look. SKIN101 brings a unique and holistic approach to looking and feeling good by providing highly individualized and customized plans that utilize a single treatment, or combination of treatments across board from the variety of aesthetic, anti-aging and surgical options available at the facility. Our wide range of services are world standard, using the latest technology and science with astute professionals, to meet even the most difficult needs and the most challenging cases.

Job Details:

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